From Chaos to Clarity in 90 Days
Our process is designed to deliver measurable results fast—without disrupting your operations or overwhelming your team.
Discovery
1 call + research
We start by understanding your business. What's working? What's breaking? Where are your people spending time on tasks a system could handle? We map your current workflows, quantify the cost of manual processes, and identify the highest-impact opportunities.
This isn't a sales pitch disguised as a call. It's a genuine diagnostic. We'll tell you honestly what we can help with—and what we can't.
What you get:
A clear picture of where automation would deliver the biggest ROI, and whether we're the right partner to build it.
Design
1-2 weeks
Once we've identified the right opportunity, we design the system. This includes detailed architecture diagrams, data flow mapping, integration points, and a clear definition of "done."
You'll see exactly what we're building before we write a single line of code. No surprises, no scope creep, no mystery.
What you get:
A system blueprint and wireframe you can review, question, and approve before we start building.
Build
2-4 weeks (varies by complexity)
This is where the work happens. We build your system inside your existing tools, configure integrations, set up automations, and test everything with real data.
You're not left in the dark. We provide regular updates and checkpoints so you always know where things stand.
What you get:
A fully functional system deployed in your environment, ready for testing.
Launch & Optimize
30-90 days post-launch
Go-live is just the beginning. We monitor performance, catch edge cases, and optimize based on real-world data. Your team gets training and documentation so they understand how to operate and maintain the system.
After the warranty period, you can choose to manage the system yourself or move to a retainer for ongoing support and evolution.
What you get:
A system that works, a team that knows how to use it, and clear documentation for the future.
Why This Process Works
We discover before we prescribe.
Too many automation projects fail because they solve the wrong problem. We invest real time in understanding your business before we propose anything.
We show you the math.
Every project starts with an ROI calculation. If we can't demonstrate clear value, we don't move forward.
We build for the long term.
Our systems are designed to scale with you. They're not duct-taped automations that break when something changes—they're durable infrastructure.
We're selective about clients.
We've learned that the best systems can't fix broken foundations. We only work with teams that are ready to embrace systematic thinking and collaborate on implementation.
Ready to See What's Possible?
Book a discovery call to explore how Applied Intelligence could transform your operations.